Board Position Responsibilities

CHAIRMAN
The Chairman shall be the chief executive officer of LBYSO and shall in general, subject to the control of the Board of Directors, supervise and control the affairs of LBYSO. He shall perform all duties incident to his office and all other Directors are directly responsible and accountable to the Chairman for the performance of their duties and responsibilities. Without in any manner limiting the generality of the foregoing, the Chairman’s duties and responsibilities shall include, but not be limited to, the following:
1. Complete responsibility and authority to conduct the business of LBYSO within the framework of the Governing Documents;
2. To ensure that all functions are carried out as set forth in the Governing Documents for the advancement of goodwill and sportsmanship in the organization;
3. To act as Chairman at all Board and General Membership meetings;
4. To appoint any special committee(s) which he or the Board deem necessary to carry out the functions of the organization; and,
5. To administer through subordinates, all of the organization’s activities.

BOYS AND GIRLS COORDINATORS
LBYSO shall be divided into a Boys League and a Girls League in the manner specified by the Rules and Regulations, with the exception that the PeeWee (K) Division may be either coed or separate for boys and girls as the Board may each year determine. The responsibility for coordinating the activities of each League shall rest with the Boys or Girls Coordinator, as appropriate. Their authority shall include the following:
1. To ensure that all Rules and Regulations and procedures of LBYSO are enforced;
2. To act as mediator when disputes arise;
3. To ensure that each coach has submitted his administrator forms and option requests one week prior to the division draft;
4. To help select coaches;
5. To communicate information to coaches;
6. To nominate Division Commissioners to aid the Board of Directors
7. The Girls Coordinator shall be responsible for the Pee Wee Division in the event it is to be coed; and
8. Any other actions that may be required to ensure the successful operation of their divisions.

TREASURER and CHIEF FINANCIAL OFFICER
Subject to provisions of Article VI of these Bylaws, the Treasurer shall:
1. Be the chief financial officer of LBYSO and have charge and custody of, and be responsible for, all funds, securities and financial records of LBYSO, and deposit all such funds in the name of LBYSO in banks, trust companies, or other depositories as the Board may select;
2. Prepare a detailed budget to be adopted at an April Board meeting;
3. Receive, and give receipt for, moneys due and payable to LBYSO from any source whatever;
4. Disburse or cause to be disbursed the funds of LBYSO as may be directed by the Board of Directors, taking proper vouchers for such disbursements;
5. Keep and maintain adequate and correct accounts of the organization’s properties and business transactions, including accounts of its assets, liabilities, receipts, disbursements, gains, and losses;
6. Exhibit at all reasonable times the books of account and financial records to any Director of LBYSO. on request therefore;
7. Exhibit at all reasonable times to any Voting Member, on written demand therefore for a purpose reasonably related to the interests of such member, the books of account and financial records of LBYSO. and shall exhibit said records at any time when required by the demand of ten (10) percent or more of the Voting Members;
8. Render to the Chairman and Directors whenever he or they request it an account of any or all transactions and of the financial condition of LBYSO; and,
9. Prepare, or cause to be prepared, and certify the financial statements to be included in an annual report to members.

SECRETARY
The Secretary of LBYSO shall:
1. Secure the place for meetings and notify all appropriate parties;
2. Act as Secretary at all Board and General Membership meetings;
3. Certify and keep at the residence of the Secretary the original or a copy of LBYSO Governing Documents as amended or otherwise altered to date;
4. Take, prepare and distribute to all Board members minutes of all meetings of the Board and the members;
5. Take care of all LBYSO correspondence including league voice mail;
6. Keep at the residence of the Secretary a book of minutes of all meetings of the Directors and members, recording therein the time and place of holding, whether regular or special, and. if special, how authorize,. notice thereof given, the names of those present at Directors’ meetings, the number of members present at members’ meetings, and the proceedings thereof;
7. See that all notices are duly given in accordance with the provisions of these Bylaws or as may be required by law;
8. Be custodian of the records of LBYSO, with the exception of financial records which are the responsibility of the Treasurer;
9. Exhibit at all reasonable times to any Director or Voting Member of LBYSO on request therefore, the Governing Documents, and the minutes of the proceedings of Directors’ and members’ meetings; and,
10. Procure insurance to cover the league assets.

HEAD COACH
The Head Coach shall:
1. Be responsible for recruiting, selecting, develop training, and upgrading LBYSO coaches, with the assistance of the other members of the organization;
2. Be responsible for ensuring that at least ten (10) hours of coaches’ clinics shall be conducted prior to the start of each session’s league play;
3. Ensure that each coach has a complete current copy of Rules & Regulations and Official Rules of Soccer at the beginning of each season; and
4. Be responsible for recommending to the Board the removal of any coach whose conduct or behavior is believed to be detrimental to the ideals of LBYSO.

DIRECTOR OF REFEREES
The Director of Referees shall:
1. Be responsible for recruiting, developing, training and upgrading of LBYSO referees, with the assistance of other members of the organization;
2. Be responsible for coordinating referees for all games;
3. Be responsible for arranging a referee course to be taken prior to the start of each league season;
4. Be responsible to see that all referees are properly attired, and that they are provided with a complete current copy of Rules & Regulations and Official Rules of Soccer and that they show up on time at the games in proper attire; and.
5. Be responsible for ensuring that any referees who fail to properly discharge their duties to the ideals of LBYSO are removed from serving as a referee.

FIELDS MANAGER
The Fields Manager shall:
1. Be responsible for obtaining all necessary permits to ensure an adequate number of playing fields for each season’s(Fall and Spring) games, practices and other events;
2. Be responsible for setting up goals and properly lining all playing fields;
3. Ensure that all fields are ready for play 1/2 hour before game time;
4. Be responsible for the general appearance of the playing fields and post-game cleanup;
5. Be responsible for designating coaching areas and spectator areas as required; and
6. Be responsible for scheduling of team practice times.

EQUIPMENT MANAGER
1. Be responsible for maintaining a current inventory of league field equipment;
2. Be responsible for replacement and/or acquisition of field equipment as required;
3. Be responsible for having all field equipment removed after the last game on each field;
4. Be responsible for seeing that all defective field equipment is returned to the supplier of the defective equipment for proper replacement, repair, or reimbursement; and,
5. Be responsible for establishing and maintaining a lost and found for articles left on playing or practice fields;

UNIFORM MANAGER
The Equipment Manager shall:
1. Recommend to the Board of Directors the following:
a. Approximate number of new uniforms required, cost and type to purchase;
b. Approximate number of practice and game balls required, cost, and type to purchase;
2. See that all teams are adequately supplied with complete sets of uniforms and 3 game balls;
3. Be responsible for seeing that all defective uniform and team equipment is returned to the supplier of the defective equipment for proper replacement, repair, or reimbursement.

REGISTRAR
The Registrar shall:
1. Supervise and be responsible for proper registration of all players and members;
2. Serve as chairman of the Draft Committee; and
3. Perform the role and functions of Assistant Secretary when called upon;
4. Be responsible for the actual draft of players and conduct of the draft meetings;
5. Be responsible for the preparation and dissemination of all information required by the District Risk Management Coordinator of CYSA-S; and,
6. To inform the Board of any changes in the Risk Management Policies of CYSA-S.

STATISTICIAN
The Statistician shall:
1. Be responsible for maintaining up to date accurate records of all league statistical date;
2. Be responsible for establishing a valid player rating system to insure team balance as much as practicable;
3. Be responsible for establishing playing schedules and distributing them to coaches; and
4. Oversee the dividing of the Red/Blue Divisions, as required.

TEAM PARENT COORDINATOR
The Team Parent Coordinator shall:
1. Ensure that each coach appoints at least one team parent per team;
2. Coordinate, educate and supervise team parents in the following responsibilities:
a. Distribution of schedules and other materials to the coaches and players;
b. Collection of monies for special events or other purposes as directed by the Board;
3. Perform the role and functions of Assistant Secretary when called upon; and,
4. Be responsible for the preparation and distribution of the Team Parent Notebook,
5. Supervise and coordinate volunteers in to make them available for LBYSO activities.

WAYS & MEANS DIRECTOR
The Ways and Means Director shall:,
1. Be responsible for ascertaining, establishing and administering all fund-raising and revenue generating activities of LBYSO, excepting registration fees and cultural exchange activities; and,
2. Perform the role and functions of Assistant Treasurer when called upon.

SAFETY DIRECTOR
The Safety Director shall:
1. Be responsible for the bidding and obtaining all necessary insurance coverage for players, coaches, directors, members, and any other persons or concerns, public or private, as may be necessary or required for this unincorporated association;
2. Make available to proper parties all necessary claim forms;
3. Properly process in a timely manner all insurance claims that may be lodged;
4. Be responsible for obtaining and distributing all trophies and awards; and
5. Coordinate the first aid training policy for the league.

PUBLICITY DIRECTOR
The Publicity Director shall:
1. Be responsible for the preparation and dissemination of all information released to the general public including Internet related publicity;
2. Be responsible for directing and administering registration publicity;
3. Be responsible for all photography of players and teams either covered by the registration fee or sanctioned by the Board;
4. Be responsible for the LBYSO newsletter; and,
5. Be responsible for the LBYSO yearbook, if any.

CULTURAL EXCHANGE DIRECTOR
The Cultural Exchange Director shall:
1. Be responsible for coordinating all activities involving functions affecting LBYSO or select teams thereof with organizations or entities outside of LBYSO; and,
2. Be responsible for all fund raising activities involving cultural exchange functions.

DIVISION COMMISSIONERS
1. Communicate information to the other coaches in their division, as well as pass information from the coaches to the Coordinators;
2. Collect game/sportsmanship scores in their divisions and report them as required;
3. Maintain running standings in their division as a double check to the Statistician’s records;
4. Aid coordinator in preparation for season by ensuring administrator forms and option forms are turned in at least one week prior to draft for coaches in their division;
5. Attend their division rating meeting and aid statistician in collecting fair ratings for all players;
6. Aid in the scheduling and evaluation of referees as required in their division; and,
7. Attend Board of Directors meetings as frequently as possible.

April 8th, 2009 Michael Johnson  Print This Page Print This Page